The deadline to upload
the papers is delayed to 31 May
A.- Instruction for the preparation of a contribution
1.- Confirmation of submission
You are requested to register on line and to upload your full
paper from using the button "Registration/upload" below
to access to the so-called Host.
Your personal coordinates, as indicated on the Host will be used
as entry for the provisional programme. You should check it and
make the necessary corrections.
Any change of affiliation or correction of coordinates will be
entered via the host and only via the host.
2.- Preparation of a Contribution
In the paragraph "How to transfer your document to EPE",
it is explained how you will be able to upload your paper.
Make sure that you check your personal data on the Host.
You will be able to upload your paper once the registration and
the payment were received by us. So, to avoid any misunderstanding,
make sure that the payment procedure has been started.
3.- Upload full paper(s)
After having received the confirmation payment by Email, you
can log on the Host and choose the button "Upload full paper(s)".
Do not forget to insert an abstract in the requested screen, it
will be used for the proceedings-CD-ROM.
The good execution of your upload will be confirmed by Email,
which will be sent in the following hour of the upload.
Warning !!! After having executed the part "Upload full paper(s),
do not forget to also fill the part "I present a paper"
if you plan to present the concerned full paper(s). If not, thank
you for contacting the person who will present it, asking him
- to register at the Conference,
- to select the button "I present a paper"
- to fill his brief curriculum vitae
- to enter the number of the concerned paper, and click on "OK"
You are asked to agree, as a condition of publication, to assign
the copyright of the material to the European Power Electronics
Association. Although this assignment is a requirement for publication,
its purpose is to control reproduction, so that inaccurate conclusions
are not drawn from selective quotations from the publication.
A copyright screen is enclosed which you must validate to confirm
that the material contained in your paper is released for publication.
After having answered "I accept" to the question, you
will have the possibility to upload your full paper(s).
Immediately: check and eventually correct your personal coordinates
1st May 2003: copyright form, registration form (one per person
and per paper) and payment
1st May 2003: full paper
20 June 2003: notification to authors of the final decision
July 2003: scheme of presentation (lecture or dialogue as requested
on the notification mail) to your session chair
B.- Instructions for Electronic File Formats
EPE 2003 papers will be published in electronic format on CD-ROM.
An overview of the EPE 2003 Conference and Exhibition will be
available as well.
This fully independent multimedia application will allow users
to display or print papers on PC, under MS – Windows, and
Your efforts to follow the guidelines are essential to ensure
the integration of your documents on the CD-ROM. Otherwise, we
cannot guarantee the integration of your document.
Below, you will find guidelines for file and graphic formats.
You can obtain help by e-mail at email@example.com
Don’t hesitate to use it before uploading your paper.
All operations need that the original file is compliant with
the general guidelines.
A special care should be taken for countries that use special
fonts: double byte fonts
(Asian countries), East European fonts,…
The help desk by e-mail will help you to solve these problems.
1.- File size
The papers must be limited to ten A4 pages and the file size
(PDF format) should not exceed 1.5 Mb
2.- File Format
Papers should be prepared and saved in PDF format for the programme
on the Web. If necessary, we will perhaps ask you to upload the
original file format of your full paper (for full text indexing,
abstract and keyword extraction).
Paper Title: Times New Roman – Headings : Times New Roman
– Body text : Times New Roman
Formulas : SYMBOLS – MS Equation format – MathType
All graphics must be inserted in the PDF document. Graphics,
pictures and other non-text elements could increase unnecessarily
the file size. To avoid this, graphics must be prepared at the
right size and color depth before including them into the final
document. Avoid cropping or other distortion to ensure a good
printed quality of your document.
The use of JPG or GIF format is the best solution to decrease
the total file size of your document.
5.- How to transfer your document to EPE
By clicking on the “Registration / Upload”
button below of on the conference site, you will enter the Host
for registration and submission of the full paper.
You will first have to register for the conference and pay your
You will then have access to a button “Upload full paper”,
and to the next window that will allow you to upload your full
Make sure your full paper is ready for upload and reviewing before
starting the process. Please double check your document to avoid
multiple file changes.
Your login and password will be necessary to access the host.
You will be guided into the different available procedures.
The main functions of the host allow you to:
- Verify and modify your personal information
- Register for the conference
- Book additional request(s)
- Upload your full paper(s)
- Define who will present your paper
When uploading your paper, it will be automatically renamed
as: XXXX-epe2003-full-hhmmss.PDF where “XXXX” is your
synopsis number and “hhmmss” the exact time of upload
in the Host.
You can upload your paper only ONE time before the dead line.
By uploading your paper, you expressly agree that the paper version
is the one that will be included into the proceedings (CD-ROM).
So, we recommand you to carefully check your paper before to uploading
If you make a mistake during the upload of your full paper, please
send an Email to firstname.lastname@example.org
and explain your problem. We will solve it manually.
Your paper will be checked by Carte Blanche during the week
following your upload.
If errors or problems are encountered, you will be informed
and your working area will be opened again for further upload.
All questions about the host can be submitted directly into your
C.- Formatting Instructions for the EPE 2003
(Main Title : TIMES NEW ROMAN 14 Bold, Centered
Spacing : 6 pt before 18 pt after)
Telephone number/Fax number
URL (if any)
(Author Information : TIMES NEW ROMAN 12 pt Centered)
"The authors have to present the paper on one column
1.- Acknowledgments (optional)
The acknowledgments directly follow author information (TIMES
NEW ROMAN 11 pt).
Please insert the keyword
list for your document (separated with « , ».
Keywords are limited to the attached list.
Start the abstract on this page. Body text : TIMES NEW ROMAN
Type Abstract (First level head style) then the body of your text
with maximum 20 lines.
Set your Top, left, right and bottom margin to 1 inch (2.5 cm).
First-Level Heads (Style Header 1)
First level heads are TIMES NEW ROMAN 14 points bold, in upper
and lower case.
Spaces before are set to 12, spaces after to 6.
First level heads should not be more than 1 line.
Second Level Heads
Second level heads are TIMES NEW ROMAN 12 point Bold, in upper
and lower case.
Spaces before and after are set to 6.
Second level heads should not be more than 1 line.
Third level heads
Third level heads are TIMES NEW ROMAN 11 point Bold, in upper
and lower case.
Spaces before and after are set to 6.
Normal style is TIMES NEW ROMAN 11 points. Between paragraphs,
you should insert one blank line.
• To format bullet lists, use the style « Bullets
• For multi-level bulleted lists, use normal indentation.
To format numbered list, use the style « Numbers ».
1. Single space each items
2. For numerals, use English standards.
For equations, use the style Equations : Normal with 0,4 inch
(1 cm) left indent.
In equations, you can mix TIMES and SYMBOL fonts (11 points).
You can also use the MS-EQUATION (v. 2 or upper) format or MathType
References are in TIMES 10 pt. Space before and after must be
set to 3 points.
Entries in reference lists are numbered to correspond to text
They precede punctuation within square brackets: ex. : . Do
not use superscripts to preserve legibility.
For example :
. U.S. Departement of Commerce. Statistical Abstract of the
United States, 1990. Government Printing Office, 1997.
. Agostino BORRIELLO. Using Multimedia Simulations In Security
Trainings, RACE II Conference, Communication RII/1997/X22, Paris1997.
. Mark R. Brown. Using Netscape 4, Simon & Schuster MacMillian,
Indianapolis, Indiana 46290, USA, 1997.
9.- Figures and tables
Figures must be numbered as referred to in the text. They must
have an explicit caption (normal style).
Fig. 1: Typical figure caption
Tables will have a title (Second level Heads) and be numbered
using Roman numerals.
(ex : Table I, Table II,…).